Appointment Letter (original copie)
Resume should cover birth date &place, nationality, sex, marital status, etc.
The present job should be present position in the applying company
The items of education &career should be stated in time sequence
The ID documents are passports or identity cards
Photographs are one-inch or 2-inch passport photos
Resume of the chief representative, copies of identity documents and photographs
Certificate of Incorporation and Company By-law
The company is limited and incorporated for at least one year
The whole set from the beginning to the latest is needed
Hong Kong companies shall also submit business registration certificate and annual reportLetter of Creditability issued by company’s bank
The company’s capital and business integrity shall be stated
It should be an original copy and signed by bank’s officerLease Contract, Designated Office Building Certificate and Statement of Location
The office shall be located in the building approved by government and qualified to host foreign representative offices attached with certificate of.
The lease term shall be no less than one year
The lease contract shall be signed by chief representative or general manage, chairman of the parent company
The statement of location is a statement issued by the landlord or the real estate management company
Application Letter
1.The application letter should be typed on your company paper with heading. For companies from western countries, both the original letter and Chinese version should be provided. Companies from Japan should provide the original in Japanese or English version and Chinese version. Hong Kong, Macao or Taiwan companies can just submit the Chinese version.
2．One original letter should be prepared to submit to Shanghai Administrative Bureau for Industry and Commerce.
3．In the application letter you should carry a brief instruction of the company and its scope of business, and the purpose of setting up representative office in Shanghai. It should cover the name of your office, business scope, the name of the chief
4．representative, the location and duration (longest term is 3 years but renewable is available before expiration).
5．The application letter should be signed by Chairman of Board or Managing Director of your company with their name and titles typed aside by the company’s stamp.
Sample of Application Letter
Application Letter
Shanghai Administrative Bureau for Industry and Commerce
To Whom It May Concern:
We ,---------------------------Co, Ltd. was established in ---------------on ----------------.Our main business is engaged in the manufacture and sales of ---------------products. In order to further expand our business in China and strengthen our relations with Chinese customers, we hereby apply to Shanghai Government for setting up our representative office in Shanghai. Your timely approval will be highly appreciated.
Our detailed plan is as follow:
1) Name of office:------------Co, Ltd. Shanghai Office
2) Chief Representative:---------
3) Business Scope: Provide liaison service for import &export of ----------products
4) Duration: 3 years
5) Location:-----------------Shanghai, China
----------------------Co, Ltd
Chairman of Board or Managing Director Signature
Date;
Appointment Letter
Shanghai Administrative Bureau for Industry and Commerce,
1. The appointment letter should be typed on your company paper with heading. For companies from western countries, both the original letter and Chinese version should be provided. Companies from Japan should provide the original in Japanese or English version and Chinese version. Hong Kong, Macao or Taiwan companies can just submit the Chinese version.
2. Two original letters should be prepared. One is submitted to Shanghai Economic Relations &Trade Commission and other to Shanghai Administrative Bureau for Industry &Commerce.
3. The appointment letter should be signed by Chairman of Board of Directors or Managing Director of your company with their name and titles typed aside by the company’s stamp. If the Chairman, the President or Managing Director of the enterprise is appointed as the chief representative, the appointment letter should be signed by at least two other members of the company board.
4. The appointment letter must clearly shows the name of the person appointed (same as that in the Passport or ID card), the assigned position and its tenure.
Sample of
Authorization Letter
Shanghai Administrative Bureau for Industry and Commerce
I hereby represent -------------------Co. Ltd. To appoint Mr./ Mrs.-------------------as Chief Representative of Shanghai Representative office. At the same time, the said representative is hereby authorized to be responsible for all the activities relating to the Shanghai office.
This letter of authorization shall remain valid until the Company removes or replaces its designated representative upon written notice in the same form as this letter of authorization.
----------------Co, Ltd.
Chairman of Board or Managing Director Signature
Date;
The credibility letter should be its original copy bearing the signature of the head of the bank and should contain such information as registered and paid-up capital as well as the credibility of the company. It will remain valid for half a year.
Sample of Credibility Letter
********Bank
Shanghai Municipal Foreign Economic Relations and Trade Commission
Shanghai People’s Republic of China
15 June, 2002
To Whom It May Concern,
---------------------Co, Ltd,
We have learned from the above name company that they are applying to you for establishment of resident representative office in Shanghai.
In this connection, we have pleasure in confirming that -------Co, Ltd. have maintained active and satisfactory Business Vantage, Current and Savings Accounts in our bank since January 1,1995. Our banking relationship is satisfactory. Any advice or assistance you supplied to our customer is greatly appreciated
This information is given in strict confidence and without responsibility, however arising, on the part of the Bank or its officers.
Yours truly,
Manager
Trade &Credit Information
Application Letter (2 original copies)
One submitted to Shanghai Administrative Bureau for Industry &Commerce
Should be printed on company’s formal letter paper
Should be signed by General Manager, Chairman of Board, or CEO
The name, location, business scope, name of chief representative, term (3 years) should be included
Appointment Letter
Resume should cover birth date &place, nationality, sex, marital status, etc.
The present job should be a position in the applying company
The items of education &career should be stated in time sequence
The ID documents are passports or identity cards
Photographs are one-inch or 2-inch passport photos
Certificate of Incorporation and Company By-law
The company is limited and incorporated for at least one year
The whole set from the beginning to the latest is needed
Hong Kong companies shall also submit business registration certificate and annual report
Letter of Creditability issued by company’s banker
The company’s capital and business integrity shall be included
Original and signed by bank’s officer
Lease Contract, Designated Office Building Certificate and Statement of Location
The office shall be located in the building approved by government and qualified to host foreign representative offices attached with certificate of 《Designated Office Building》.
The lease term shall be no less than one year
The lease contract shall be signed by chief representative or general manage, chairman of the parent company
The statement of location is a statement issued by the landlord or the real estate management company
1.Foreign nationals should provide the true copy of effective passport.
2.Compatriots from Taiwan, Hong Kong and Macao should provide the true copies of ID card,
Home Return Permit or pass.
3.The Chinese citizens who permanently live abroad should provide the true copies of their effective Chinese passports and permanent resident ID of foreign countries
Samples of ID Documents
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