l       Resume should cover birth date &place, nationality, sex, marital status, etc.

l       The present job should be present position in the applying company

l       The items of education &career should be stated in time sequence

l       The ID documents are passports or identity cards

l       Photographs are one-inch or 2-inch passport photos

 

     

l       The company is limited and incorporated for at least one year

l       The whole set from the beginning to the latest is needed

l       Hong Kong companies shall also submit business registration certificate and annual report

 

l       The company’s capital and business integrity shall be stated

l       It should be an original copy and signed by bank’s officer

 

l       The office shall be located in the building approved by government and qualified to host foreign representative offices attached with certificate of<Designated Office Building>.

l       The lease term shall be no less than one year

l       The lease contract shall be signed by chief representative or general manage, chairman of the parent company

l       The statement of location is a statement issued by the landlord or the real estate management company

 

 

一、申请书 （原件正本2份） Application Letter Two Original Copies

 

1．  申请书请用贵公司正式信笺打印，欧美公司需要英文原件和中文译本，日本公司需要日文或英文原件和中文译本，港澳台企业有中文即可。

2．  准备1份正本，致上海市工商行政管理局

3．  申请书应写明公司的简历和经营范围以及设立上海代表处的目的，代表机构名称、业务范围、首席代表姓名、地址和期限（最长为三年，到时可申请延期）。

4．  申请书须贵公司懂事长或总经理签名，并在签名旁打印上签名者的印刷体和职称，同时加盖贵公司的印章。

 

 

申请书

 

上海市工商行政管理局

        我们---------------------------有限公司于-----年----月----日在美国纽约注册成立。本公司主要从事---------------------产品的制造和销售。

  

        为了进一步拓展本公司在中国的贸易，并加强同中国客户的业务联系，我们特在此申请设立上海代表处，请予批准。

详细情况如下：

1）  代表处名称：-------------------------------有限公司上海代表处

2）  首席代表：-----------------先生/女士

3）  业务范围：从事本公司-----------------------产品进出口的业务联络。

4）  期限：三年

5）  机构地址：上海市------------------------------------------

---------------------------有限公司

 

懂事长或总经理签名：

 

       日期：

                           

 Application Letter

 

1．        The application letter should be typed on your company paper with heading. For            companies from western countries, both the original letter and Chinese version should be provided. Companies from Japan should provide the original in Japanese or English version and Chinese version. Hong Kong, Macao or Taiwan companies can just submit the Chinese version.

2．     One original letter should be prepared to submit to Shanghai Administrative Bureau for Industry and Commerce.

3．     In the application letter you should carry a brief instruction of the company and its scope of business, and the purpose of setting up representative office in Shanghai. It should cover the name of your office, business scope, the name of the chief

4．     representative, the location and duration (longest term is 3 years but renewable is available before expiration).

5．     The application letter should be signed by Chairman of Board or Managing Director of your company with their name and titles typed aside by the company’s stamp.

 

 

Sample of Application Letter

 

Application Letter

 

Shanghai Administrative Bureau for Industry and Commerce

To Whom It May Concern:

 We ,---------------------------Co, Ltd. was established in ---------------on ----------------.Our main business is engaged in the manufacture and sales of ---------------products. In order to further expand our business in China and strengthen our relations with Chinese customers, we hereby apply to Shanghai Government for setting up our representative office in Shanghai. Your timely approval will be highly appreciated.

Our detailed plan is as follow:

1)      Name of office:------------Co, Ltd. Shanghai Office

2)      Chief Representative:---------

3)      Business Scope: Provide liaison service for import &export of ----------products

4)      Duration: 3 years

5)      Location:-----------------Shanghai, China

                           -------------------------Co, Ltd

                           Chairman of Board or Managing Director

 

                                  Signature   

 

 

 

1.       任命书请用归贵公司正式信笺打印，欧美公司须备英文原件和中文译本，日本公司须备日文或英文原件和中文译本，港澳台企业有中文即可，

2.       准备1份正本，致上海市工商行政管理局

3.       任命书须要贵公司董事长或总经理当中的任命一位兼任首席代表，则须有公司另外两名以上董事的签名。

4.       任命书须写明任命者的姓名（以护照或身份证为准）、具体职务和任期期限。

 Sample of Appointment Letter

 任命书样本

任命书

上海市工商行政管理局：

本函旨在通知贵局，--------------------公司在此任命本公司职务-----------------在贵委批准我公司设立常驻上海代表机构的申请后出任首席代表。同时授权该职务代表本公司全权负责处理上海代表处之一却事务。

本授权书如获批准，应保持有效直至本公司以与本授权书相同形式书面通知贵委解除或更换指定代表为止。

                     ------------------------------公司

                     董事长或总经理签名

                  

     日期：              

           

 

 

  Shanghai Administrative Bureau for Industry and Commerce,

1.         The appointment letter should be typed on your company paper with heading. For companies from western countries, both the original letter and Chinese version should be provided. Companies from Japan should provide the original in Japanese or English version and Chinese version. Hong Kong, Macao or Taiwan companies can just submit the Chinese version.

2.         Two original letters should be prepared. One is submitted to Shanghai Economic Relations &Trade Commission and other to Shanghai Administrative Bureau for Industry &Commerce.

3.         The appointment letter should be signed by Chairman of Board of Directors or Managing Director of your company with their name and titles typed aside by the company’s stamp. If the Chairman, the President or Managing Director of the enterprise is appointed as the chief representative, the appointment letter should be signed by at least two other members of the company board.

4.         The appointment letter must clearly shows the name of the person appointed

 

(same as that in the Passport or ID card), the assigned position and its tenure.

 

Sample of

 

 

Authorization Letter

 

Shanghai Administrative Bureau for Industry and Commerce

I hereby represent -------------------Co. Ltd. To appoint Mr./ Mrs.-------------------as Chief Representative of Shanghai Representative office. At the same time, the said representative is hereby authorized to be responsible for all the activities relating to the Shanghai office.

This letter of authorization shall remain valid until the Company removes or replaces its designated representative upon written notice in the same form as this letter of authorization.

                   -----------------Co, Ltd.

                           Signature

                   Title of the signer

                        Date;

 

 

五、身份证明

 

（复印件1份）

 

Identity Certificate

 

1．  外籍人员须提供有效的护照复印件。

2．  台港澳同胞须提供身份证、回乡证或通行证复印件

3．  在国外长期居住的中国公民须提供有效的中国护照和国外长期居住证的复印件。

1.Foreign nationals should provide the true copy of effective passport.

2.Compatriots from Taiwan, Hong Kong and Macao should provide the true copies of ID card,

 Home Return Permit or pass.

3.The Chinese citizens who permanently live abroad should provide the true copies of their effective Chinese passports and permanent resident ID of foreign countries

Samples of ID Documents

 

 

身份证明文件样本

 

 

六、代表简历

 

（原件正本1份）

Resume One Original Copy

   代表的简历含最终学历和工作经历，内容要详实，时间要有连续性。

  The Resume of the chief representative and office representatives should contain a detailed description of his/her previous study and work experiences, stating the year according to calendar time.

 Sample of Resume

代表个人简历样本

个人简历（Resume）

姓名（Name）：

性别（Sex）：

国籍（Nationality）：

出生日期（Birthday）：

家庭情况（Marital Status）：

学历（Education）

****年**月**日----------****年**月**日             ***********大学

****年**月**日----------****年**月**日             ***********学校

****年**月**日---------****年**月**日              ***********高中

 

工作经历（Working Experience ）

****年**月**日-------****年**月**日               **********公司

****年**月**日-------****年**月**日               **********公司

****年**月**日-------****年**月**日               **********公司

****年**月**日-------现在                                  **********公司

 

 

七、银行资信证明

 

（原件正本1份）

           Credibility Letter One Original Copy

  “资本信用证明“须是银行负责人签名的正本，内容须有公司的资本和信用评估两项。有效期为半年。

   The credibility letter should be its original copy bearing the signature of the head of the bank and should contain such information as registered and paid-up capital as well as the credibility of the company. It will remain valid for half a year.

 

Sample of Credibility Letter

 

银行资信证明样本

 

********Bank

  Shanghai Municipal Foreign Economic Relations and Trade Commission

  Shanghai

  People’s Republic of China

15 June, 2002

To Whom It May Concern,

---------------------Co, Ltd,

 

  We have learned from the above name company that they are applying to you for establishment of resident representative office in Shanghai.

  In this connection, we have pleasure in confirming that -------Co, Ltd. have maintained active and satisfactory Business Vantage, Current and Savings Accounts in our bank since  January  1,1995. Our banking relationship is satisfactory. Any advice or assistance you supplied to our customer is greatly appreciated

This information is given in strict confidence and without responsibility, however arising, on the part of the Bank or its officers.

Yours truly,

Manager

Trade &Credit Information

 

Application Letter (2 original copies)

l       One submitted to Shanghai Administrative Bureau for Industry &Commerce

l       Should be printed on company’s formal letter paper

l       Should be signed by General Manager, Chairman of Board, or CEO

l       The name, location, business scope, name of chief representative, term (3 years) should be included

 

Appointment Letter

l       Resume should cover birth date &place, nationality, sex, marital status, etc.

l       The present job should be a position in the applying company

l       The items of education &career should be stated in time sequence

l       The ID documents are passports or identity cards

l       Photographs are one-inch or 2-inch passport photos

 

Certificate of Incorporation and Company By-law

l       The company is limited and incorporated for at least one year

l       The whole set from the beginning to the latest is needed

l       Hong Kong companies shall also submit business registration certificate and annual report

 

Letter of Creditability issued by company’s banker

l       The company’s capital and business integrity shall be included

l       Original and signed by bank’s officer

 

Lease Contract, Designated Office Building Certificate and Statement of Location

l       The office shall be located in the building approved by government and qualified to host foreign representative offices attached with certificate of 《Designated Office Building》.

l       The lease term shall be no less than one year

l       The lease contract shall be signed by chief representative or general manage, chairman of the parent company

l       The statement of location is a statement issued by the landlord or the real estate management company

 

八、开业合法证书

（原件副本1份）

Certificate of Incorporation One Photo Copy

1.“开业合法证书”副本即可，但必须是最新版本并经公证。

2．港澳企业须提供开业证明（营业执照）

3．其他国家企业须提供企业章程（副本）

1．  The certificate of Incorporation can be a duplicate copy but should be of the latest certificate and notarization.

2．  Hong Kong or Macao enterprise are required to provide duplicate copies of the Certificate of Incorporation.

3．  Other foreign applying enterprises are required to provide duplicate copies of company rules and regulations.

Sample of Certificate of Incorporation

 &other registration documents

开业注册证书及相关登记文件样本